Why use a personal Gmail account for Google Authenticator?

Understanding Google Authenticator

Google Authenticator is a mobile app that generates two-step verification codes. These codes are used in addition to your ATSU password to verify your identity when logging into your account. This adds a significant layer of security, as even if someone were to obtain your password, they would still need access to your phone to get the verification code.

Why a personal Gmail account matters

ATSU account recovery

If you use your ATSU account for Google Authenticator and your ATSU password expires or changes, you will not be able to sign back in to Google Authenticator. This is because you would need your ATSU MFA code for Google Authenticator access. Using your personal Gmail account prevents you from being locked out of your ATSU account when you update your password. If you lose access to your phone or the Google Authenticator app, you can use your personal Gmail account to recover your MFA codes.

Centralized management

Using a personal Gmail account allows you to manage your ATSU and personal MFA codes in one place. This makes it easier to keep track of your accounts and their associated security measures.

Enhanced security

Personal Gmail accounts have robust security features, such as two-step verification and account recovery options. Be sure your two-step verification for your personal Gmail account does not use Google Authenticator, but a different method offered from your Google account security options. Linking your Google Authenticator to a personal Gmail account adds another layer of protection.

Google Authenticator is not just for ATSU

Google Authenticator can be used for other services besides ATSU. Any web site that offers the One-time Passcode (OTP) service can use Google Authenticator. You don’t have to use Microsoft Authenticator or any other MFA because Google offers their app for free. We have found it is the easiest to use, and provides the backup features for you.

Using a personal Gmail account for Google Authenticator is a simple yet effective way to enhance your online security. By following the best practices outlined above, you can significantly reduce the risk of unauthorized access to your accounts. Remember, in the digital age, security is not just an option; it’s a necessity.