The process for maintaining information within Faculty Success contains an initial data load and then subsequent monthly information updates for new activities.
Faculty Success’ Activity Insight Data Entry Cycle
After logging in to Faculty Success you will see the Activity Insight Main page.
There are 5 Main Areas of Faculty Activity, some information has been preloaded for you and others will require data to be entered:
- General Information
- Teaching/Mentoring
- Scholarship/Research
- Service
- Goals
Data Entry Tips
In particular the following are important tips for when first entering data into Faculty Success. Also, check out the faculty/staff guide on the Faculty Success website
Entering Dates
Dates entered for Faculty activity are critical and at a minimum you can enter the year the activity took place to allow for subsequent reporting. If no date information is entered it will not show up in reports.
Long Text Entry
If you have a long string of text to enter into Faculty Success, it is best to enter the data in a Word document and then cut and paste into the Faculty Success entry screen. This avoids entering data into Faculty Success and then being interrupted and being timed out (90 min)of the your DM session and losing your data entry.
Using PasteBoard
The PasteBoard feature allows you to copy a large amount of text from another document (ie CV from Word) and paste it into PasteBoard. The select text from PasteBoard and click-and-hold on the selected text and drag into the input screen field. See more information on PASTEBOARD here.
General information
Personal and Contact Information
Faculty demographics information like name, office email and phone number, gender, race/ethnicity, citizenship and Official headshot photo.
Data source: HRIS system
Biography and Expertise
A brief biography and any specialty/expertise that will display on the Faculty Web Profile on the ATSU website (future use).
Data source: Faculty input
Administrative Data – Permanent Data
Faculty’s start date and current rank and date attained.
Data source: HRIS system
Administrative Data – Yearly Data
The primary College, Department, academic rank and FTE percentage.
Data source: HRIS system
Administrative Assignments (required)
If faculty have an administrative position as one of the following titles:
President, Vice-President, Provost/Associate/Assistant, Dean/Vice/Associate/Assistant, and anyone who supervises or evaluates faculty and reports directly to the Dean of their school or college enter your information.
Data source: Faculty input
Medical Affiliations
Organizations that faculty are affiliated with like hospitals or clinics.
Data source: Faculty input
Awards and Honors
Awards and/or Honors either nominated or received.
Data source: Faculty input
Consulting
Consulting experience either paid or non-paid (e.g., academic, government, NGO, litigation, statistical)
Data source: Faculty input
Degrees and Certificates (required)
Academic degrees earned with highest degree earned indicator.
Data source: Faculty input
Licensures and Certifications (required)
Licensures and certifications specific to your position. Include updates for renewal of licenses.
Data source: Faculty input
Difference between certificates and certifications
Certificates
- Completed training or education
- Obtaining new knowledge or skills
- Issued upon completion of a course or series of courses
- Course content may not be required to comply with subject matter standards
- Usually listed on a resume detailing education
- One-time attainment: no ongoing requirements in order to maintain
Certifications
- Successfully passed an exam
- Acknowledging knowledge and skills from experience
- Issued upon demonstration of mastery/competency as measured against a set of standards, usually by exam
- Standards set through a defensible industry-wide process
- Typically results in a designation to use after one’s name (e.g. CPA, CCRN)
- Has ongoing requirements in order to maintain
Graduate/Post Graduate Training
Residency, Internship, Fellowship instruction
Data source: Faculty input
Faculty Development Activities Attended (required)
Annual list of faculty development events attended (e.g., conferences that you did not present at, continuing education programs, ATSU assessment series workshops, seminars etc.)
Data source: Faculty input
Media Contributions (Non-Authored)
Sharing expertise via media outlets that you did not publish (e.g., TV, Radio, newsprint, internet, etc.)
Data source: Faculty input
Professional Membership
Membership in professional organizations.
Data source: Faculty input
References
Professional References
Data source: Faculty input
Work History
Work experience (Academic, Clinical, Professional, Government…)
Data source: Faculty input
WorkLoad Information (required)
An annual workload indication of Percentage of time spent on
Teaching, Research, Clinical, Service and Administrative efforts.
Data source: Faculty input
Teaching/Mentoring
Academic Advising (required)
Helping students clarify their career and life goals. Letters of recommendation written for students. This a summary of the number of students and approximate hours spent per year.
Data source: Faculty input
Directed Student Learning
Overseeing student learning (e.g., thesis, dissertation, independent study, research, teaching, internship …) Enter each students name.
Data source: Faculty input
Mentoring (required)
Mentoring of professional faculty/staff and students. Enter specific Student/Faculty/Staff names and approximate hours spent per year.
Data source: Faculty input
Non-Credit Instruction Taught
Non-academic credit instruction (e.g., Faculty Dev course, lecture or seminar.)
Data source: Faculty input
Clinical Teaching
Clinical teaching activities (e.g., Clinical Supervision, Grand Rounds, Simulation…)
Data source: Faculty input
Scheduled Teaching (required)
Courses taught. Data is preloaded with Instructor of Course from CampusNexus and then Instructor of course to add additional instructors.
Data source: CampusNexus and Faculty input
Teaching Innovation and Curriculum development
Faculty activity were faculty are developing a new curriculum for a new program/certification being offered or a new type of teaching instrument (Qualtrics).
Data source: Faculty input
Scholarship/Research
Contracts, Grants and Sponsored Research (required)
Grants, contracts, sponsored research either under review, funded or non-funded status. Note: This is entered from the Sponsored Research Grants database on a Quarterly basis.
Data source: Grants d/b and Faculty input
Exhibits and Performances
Exhibit and performances activity. (e.g., Museum exhibit activities)
Data source: Faculty input
Intellectual Property
Patents and copyrights.
Data source: Faculty input
Presentations (required)
Professional presentations (e.g., demonstration, keynote/primary address, lecture, oral presentation, poster …)
Data source: Faculty input
Publications (required)
Contributions to publishing original scholarly work in peer-reviewed professional publications (policy analysis, case studies, integrative reviews of the literature, technical applications, practice issues, books).
Data source: Faculty input
Research Activity in Progress
Research in planning, on-going or writing results phase.
Data source: Faculty input
Service
Clinical (required)
Use for Clinical employees only.Hospital or Still OPTI, Preceptor
Data source: Faculty input
University (required)
Committee or Service Projects for the University. List of standing committees in drop down selection.
Data source: Faculty input
Professional (required)
Activity done on behalf of a professional organization, committee, or club (e.g., meeting attendee, Board of Advisors or Directors of a Company, chairperson, committee chair or member, conference-related, editor, etc.)
Data source: Faculty input
Public (required)
Community boards and engagement activities (e.g., meeting attendee, chairperson, committee chair or member, discussant, external grant proposal reviewer, guest speaker, member, etc.)
Data source: Faculty input
Goals
Faculty Goals by AY (required)
Annual goals by faculty for:
- Teaching/Clinical Goals for Academic Year
- Research/Scholarly Goals for Academic Year
- Service/Administration Goals for Academic Year
- Continuing Education and Personal Development Goals for Academic Year
- Resources needed to accomplish Goals
Data source: Faculty input
Quick Reference Guide to Faculty Success’ Activity Insight Screens
This guide provides direction for what Faculty Success screen to enter your Faculty Activities. Not every screen requires input the items highlighted in green are the minimum required if applicable.